Services Provided by the Office of the Registrar

Available during our business hours

Copying

Degree Verifications

Enrollment Verification

Faxing

File Review

Forms Available from the Office of the Registrar

Letters, Verifications and Certifications Issuance

Lockers

Lost and Found

Mail Services

Notary Services

Room Reservation Requests

Student Limited Practice Certification

Transcript Requests

Copying

Students are encouraged to use the Law Library copy machines. The Office of the Registrar provides emergency copying services (if the Library is closed or the copiers are down). Students may request copies of the following portions of their student file only:
• Application for Admissions
• Personal Statement
• LSAT exam cover page
Without exception, copies of transcripts from other institutions will not be furnished.
The following fees apply to all copy services:
First Page : $2.00
Additional Pages : $0.25 each

Degree Verifications

Hamline University School of Law has authorized the National Student Clearinghouse to provide enrollment and degree verifications. We will not provide third party degree verifications through the Office of the Registrar. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.org
Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Enrollment Verifications--Student Self-Service

Using Student Self-Service, students may print their own enrollment verification certifications, view their enrollment history and enrollment verifications provided at their request, check loan deferments sent to lenders, and link to real-time information on their student loans. Student Self-Service is accessible through Piperline using the following steps:
1) Log in to Piperline at www.hamline.edu
2) Select Student Services link
3) Select Additional Student Services link
4) Select Request Enrollment Verification link
Follow the instructions/options on the National Student Clearinghouse Student Self-Service Site. As always, be sure to log out when finished.
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Faxing

Students requesting a facsimile transmission must provide a cover page identifying themselves and the third party, total number of pages, contact numbers for themselves and the third party and any special transmission instructions. The Office of the Registrar reserves the right to refuse transmission of materials it deems inappropriate for transmission from HUSL.

The following fees apply (page counts exclude cover page):
Local
First Page : $2.00
Additional Pages : $0.25 each
Long Distance
First Page : $2.00
Additional Pages : $0.50 each
International
First Page : $5.00
Additional Pages : $1.00 each

File Review

Students may review their files located in the Office of the Registrar as stipulated in the Hamline University FERPA statement. Students have a right to review the file as maintained by HUSL only. Copies of the student file will not be furnished for review purposes except for the materials listed above or as required by applicable law (in which case the above copy fee schedule applies). All review sessions must be pre-scheduled with the Office of the Registrar and will be supervised by staff from the Office of the Registrar. There are no file retrieval fees.

Forms Available in the Office of the Registrar

The following forms are available in the Office of the Registrar and/or online at our Forms Menu

• Add/Drop Form
• Address Change Request (students are encouraged to update their addresses online via Piperline)
• Authorization to Furnish Information to State Board of Law Examiners/State Bars/Other Licensing Agencies
• Clinic Student Director Permission Slip
• Consortium, Visiting, Special or Auditing Student Application (for non-HUSL students)
• DRI Certificate Student - Priority Registration Request
• Dual Degree Programs – Certificate of Eligibility to Enroll
• Graduation Date Change
• Graduation Information Form
• Graduate Course Registration Form
• Independent Study Registration Form
• Name Change Request
• Overload/Underload Request
• Request for Final Exam Date and Time Change
• Scholarship Application Form
• Student Organization Event Approval Back to top

Letters, Verifications and Certifications Issuance

Upon request, the Office of the Registrar will issue to students, or to third parties as requested by students, the following documents free of charge:
• Dean’s Honors Verifications
• Enrollment Verifications (verification of enrollment for most lenders is via the National Student Clearinghouse)
• Expected Graduation Term/Date Verifications
• Good Standing Verifications
• GPA Verifications
• Grades Verifications
• Graduation Verifications
• Ranking Verifications
All requests must be in writing and signed by the student. Request forms are available in the Office of the Registrar and online on our Forms Menu.
An email from the student’s Hamline University issued email account is considered a valid, electronically signed, request.
There is a $50.00 fee for issuance of a letter of good standing with authorization to visit away. Requests for a fee waiver due to documented extremely exigent economic hardship will be considered by the Associate Dean of Academic Affairs.

Lockers

Availability
HUSL lockers, located in the Law building's lower level, are available for rent to students and student organizations from the Office of the Registrar. Students request lockers online using the Locker Request form. Students may request more than one locker. The president or chief executive officer of each student organization may request a locker for the organization and designate users for the locker. Locker numbers are assigned at random, but students who have difficulty accessing lockers on top rows may express a preference for the lower row or vice versa. Students may relinquish lockers at any time by contacting the Office of the Registrar.
Fees
For each locker rented, a nominal non-refundable fee is automatically charged either to the student’s or student organization’s account each semester ($7.50). Active students or organizations who want to discontinue use of a locker must notify the Office of the Registrar.
An appropriate cleaning fee will be assessed if the locker is not emptied and cleaned by the deadlines stipulated below.
Locker Combination
Students’ locker number and combination information are available via Piperline. From the main menu, click Personal Information and then Campus Address (Mail Stop) Information. Locker number and combination information for student organizations are available via Piperline under the account(s) of the designated organization member(s). Students who believe their combination number has been compromised should request a combination change from the Office of the Registrar.
Contents
Students and student organizations should employ common sense regarding what to store in the lockers. Do not store perishable or malodorous items, flammable, corrosive, or otherwise dangerous substances, noise emitting devises, etc. HUSL reserves the right to, without notice, open lockers and dispose of any such items/substances. Locker contents are not insured by HUSL; students are discouraged from storing valuables. Students who withdraw or are withdrawn from HUSL, go on a leave of absence or visit away for Fall or Spring term(s) must remove all contents and clean their lockers within fifteen days of the effective date of withdrawal or leave.
Students who graduate must remove all contents and clean their lockers within sixty days of graduation. Organization lockers must be transferred to the newly elected officers or emptied and cleaned within sixty days of Spring graduation. Contents not removed by the stated deadlines will be discarded.

Lost and Found

Items turned in to the Office of the Registrar are forwarded to the Campus Office of Safety and Security for safekeeping.

Mail Services

Students may drop first-class U.S. and internal campus mail at the front counter. The Campus Post Office picks up mail daily from the Office of the Registrar during the early afternoon. The Office of the Registrar does not provide any other postal services.

Notary Services

Notary services are free to current students. Appointments for services are recommended to ensure staff availability.

Room Reservations

To reserve a room at the law school, fill out the online form. Student Organizations, please use the Student Organization Event Approval Form to obtain permission from the Assistant Dean for Student & Multicultural Affairs. Please check the online calendar to see if the space is available before making your request. To reserve public spaces in the law school (lounge, patio, etc.), a room in another part of the University or to request tables and other furnishings, use this form. Back to top

Student Limited Practice Certification

1. The Minnesota Supreme Court certifies students for limited general practice for a period of one year. Students may be recertified. For a full description of the rules, see the Minnesota Supreme Court Rules on Certified Law Students - Rule 1 available here. Certification under Rule 2 is available through the Clinics Office for students enrolled in a clinical program (click here for details).
2. To request certification under Rule 1:
a. The student must complete and sign the top part of the Request for Certification form and give it to the supervising attorney.
b. The supervising attorney must complete the bottom part of the form and forward it to the Office of the Registrar via U.S. mail or facsimile.
c. The Office of the Registrar evaluates the request, determines if the student is eligible, and if so, submits the request to the Minnesota Supreme Court.
d. The Minnesota Supreme Court typically responds within 1 to 3 weeks to the Office of the Registrar.
e. The Office of the Registrar then forwards a copy of the certification to the student and to the supervising attorney. The original certification is kept in the student’s file.

Transcript Requests

Privacy
A student's educational records are private. Transcripts of records can be issued to the student and to other persons as allowed by FERPA only (see the Confidential Information and Privacy Policy section for more information on FERPA). Requests from any other party must include a release/authorization duly executed by the student.
Transcript Types
All transcripts issued by the Office of the Registrar are official transcripts.
Electronic transcripts are digitally signed secure PDF documents available via Piperline.
Traditional official paper transcripts are available in person from the Office of the Registrar or via standard mail.
How to Request a Transcript
Go to https://piperline.hamline.edu/pls/prod/bwskwtrr.p_disp_transcript_address or

1. Login to Piperline. If you don’t remember your Piperline login information, please contact the Office of the Registrar by phone during regular business hours.
2. Click on Student Services
3. Click on Student Records
4. Click on Request Official Transcripts
5. Follow the on-screen instructions

Fees
There is no transcript issuance fees associated with individual transcript requests. See Rush Service below for details on rush service charges.
New incoming first year students pay a one-time fee for normal life-time transcript issuance services.
HUSL reserves the right to charge a per transcript fee for abnormal, excessive and/or repetitive requests.
Processing Time
Requests for paper transcripts are processed daily during regular business hours. Electronic transcripts requests are automatically processed on the hour 24/7, except for students who attended prior to 1984, which are processed daily during normal business hours. Routine system maintenance and unexpected system failures may delay processing.
Rush Service
Requests for overnight delivery of paper transcripts can be arranged by contacting the Office of the Registrar by telephone during regular business hours. The requester is responsible for providing a shipping label. (This can be accomplished by going to the website of an overnight shipping provider such as FedEx.com or usps.com, purchasing the appropriate shipping label, and emailing a PDF of the label to the Office of the Registrar, or you may choose a different carrier and provide a label through different means.) Paper transcripts cannot be faxed.
Issuance Restrictions
1. Official transcripts will not be issued for students with outstanding financial obligations towards Hamline University.
2. The HUSL Dean may restrict issuance of official transcripts for other reasons.
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